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Car Fleet Cost Optimization

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Reviewing your organizations fleet of vehicles can uncover significant savings

As new players enter the market and technical changes shape the evolution of car fleet management, the travel and transportation industry is getting increasingly complicated. Therefore, assessing your car fleet needs and requirements is imperative, and we are here to help.


We specialize in reducing fleet costs, all the while ensuring the needs of the business and employees are met, at the lowest price available. Our comprehensive and proven methodology takes a unique approach to fleet optimization by bench-marking expenditures to our internal database of market rates, putting us in an optimal position to audit and analyze your fleet plans.

We boast a 100% success rate in uncovering savings for companies that have limited procurement resources, in addition to larger companies that operate with a well-established procurement team. Put simply, our goal is to operate as an extension of your procurement team and compliment their business objectives and cost-savings target.

Industry Challenges

Our experts have in-depth knowledge of car fleet optimization with a clear understanding of providers and the related market issues. When looking at managing your car fleet spend and getting the most value for what you are paying, many companies are faced with the following challenges:

  • Not knowing the total cost of ownership of your vehicles in order to make the right choices when it comes time to renew.
  • Not performing proactive and efficient management of the fleet during the contract to avoid any excess charges.
  • Owning a fleet that is tailored to the actual needs of the business and employees.
  • Understanding the types of financing, choice of vehicles, and prices – all which are constantly changing.
  • Ensuring the terms and conditions of the contract do not favor the service provider, and work for your business and its needs.

Our Methodology

We will identify and strategically manage the fleet, save money, boost revenue, and improve overall productivity. We begin with comparing the current situation against all financing types (open-end lease and closed-end leases). Our analysis includes a comprehensive review of all costs associated with the vehicle use, in these categories:

Quantitative & Qualitative Analysis

Our analysis begins with an evaluation of all contracts and invoices for your fleet where we analyze the data to confirm consistency and identify any anomalies based on our database of market rates, terms and conditions. Our analysis results in all fleet expenditures mapped where we can conduct a comparison and calculation of unit prices. Our experts will schedule any necessary on-site interviews and visits with your team to collect any required information. We will review your usage and management policies and identify the level of satisfaction with all current services.

Audit Report & Recommendations

We provide a detailed audit report, drawing up all identified areas for savings and recommendations for implementation.

We base our recommendations on the realistic costs associated with the measure of impact and deployment for your business. The recommendations are reviewed, the process is explained, then the selected recommendations are confirmed for implementation by the client.

Negotiations & Implementation

Once a decision is made on the recommendations to be implemented, we will handle the entire process for your business. We begin with evaluating your fleet and commencing negotiations on your contracts to ensure the best financing, rates, and discounts are applied with the leasing companies, manufacturers, fuel and other providers.

We will define a car policy and eligibility program ensuring there is equity on the types of vehicles and equipment for your employees. We ensure simplification of the order taking process, control of rent, and implement easier budget management for your business. We conduct any final negotiations and oversee contractual arrangements then implement and manage the new recommendations.

Why Ayming?

Our Car Fleet experts will take the time to understand your current and future needs in order to best determine the right pricing and services suited for your business. Many of our clients have obtained significant results following our expert negotiations and plan revisions; even companies who were already locked into long-term contracts were still able to obtain additional savings.

  • Ayming secures $291 million in cost savings annually for its clients, and here are just a few more reasons why partnering with us can provide substantial financial benefits to your company:
  • In 2020, Ayming was recognized as the Most Indispensable Consulting Firm in Cost Optimization globally by the Chartered Institute of Procurement & Supply (CIPS).
  • Over 30 years’ consulting and cost optimization experience.
  • Global presence in 15 countries with over 20,000 happy clients.
  • Ability to handle national and global RFP’s with our clients’ needs and potential cost savings in mind.
  • Free analysis of indirect cost optimization opportunities, followed by a concise report detailing potential savings and an implementation plan.
  • Ayming is the only firm in Canada with the ability to increase funding and decrease costs using our cost optimization and government funding approach. This results in a significant positive impact to your bottom line.
Million in indirect savings secured per year.
Ayming was ranked #1 by Capital Magazine for Cost Optimization.
No Risk
We work on a success-fee basis, meaning we don't get paid unless you do.
Success rate in uncovering savings for our clients